Data room confidential mode is a feature which allows the administrator of the virtual data room to limit a specific user’s use of the VDR based on their IP address or device type. It’s a useful tool for M&A deals as well as other shady business ventures.
A good provider will allow the user to have granular rights settings and two-factor authentication. They will also offer remote shred, which erases downloaded files after administrators block access. They will also be able handle the most popular formats for files, including PDFs and Excel XLSXs. The most reliable providers can put a watermark to the files users download, which can deter users from sharing copies of the files online. They can also set an expiration see here date on downloads to prevent downloads that are not authorized.
Other useful tools include redaction. It allows the administrator to erase (black out) fragments of text or particular areas of a text from the view of authorized users. This feature is crucial since it safeguards all sensitive business data and personally identifiable information from hackers. Most reliable VDR providers can modify PDF Doc, Docx, Txt, PPT, PPTX GIF, JPG and Q&A files.
Some providers allow users to print out documents that automatically include a „watermark” and download the original version. Additionally, a reputable provider will offer users an answer and question feature that lets them discuss files in the data room and record answers in an easily searchable database. This is a great feature for M&A deals as well as any due diligence project.