Consider a company who offers an opportunity to try a demo or a free trial account when you are choosing board meeting software. You can then see how simple the software is to use and what it has to offer. It is also important to know the kind of customer support they provide, and how they take to respond to your questions or issues.
Board management tools reduce the time spent on meeting preparation by automating processes like finding the most efficient meeting times, collecting RSVP responses, and setting up meetings for regular meetings. They also facilitate sharing and collaborate on documents by placing them in a central location. In addition, software for board meetings can cut costs for travel by allowing members to attend meetings remotely.
Board members need to be accessible to their notes and meeting materials immediately, whether they are in the office or travelling. Search for a board portal that supports mobile devices which allows directors to work from anywhere and at any time. Accessing their meeting materials from their phones or tablet makes it easier for them to remain engaged with the board even when they’re away from the office or in a different location.
The best boards have enhanced security features that help keep sensitive information secure. Check myboardroom.org/what-is-a-decision-making-tool-and-what-does-it-do for SOC II certification to ensure that confidential documents that the board reviews stay in the virtual boardroom and don’t fall prey to lawsuits that are frivolous or fishing expeditions. They should also allow anonymous voting on sensitive issues to ensure that everyone’s voice is heard.