When companies collaborate with other companies in business transactions and litigation, they often need to share confidential documents beyond their firewall. Virtual Data Rooms (VDRs) are online repositories that can be used for storing and sharing digital files in a secure manner. VDRs are a proven solution for complex projects as well as business processes that require the sharing and disclosure of sensitive documents, such as intellectual property, financial data, and the contents of case files.
When choosing a VDR be sure to choose an option that has robust security features that go beyond the basic compliance requirements. Consider a customizable permissions system and watermarking capabilities, the capability of rescinding access remotely and a detailed activity tracker that provides administrators with detailed insight into the way that files are being viewed, downloaded, printed or saved. Look for an interface that is easy-to-navigate and designed to encourage collaboration without sacrificing safety.
Contact the VDR partner’s technical support and if their staff is proficient in the specifics of your business’s sector. The best providers offer 24/7 support via various channels, which ensure that each question is addressed quickly. Look for a Q&A option that lets users ask questions without having to go to email. It also allows administrators to efficiently sort and manage questions.
Find out specific reliability and performance metrics. Be sure to inquire about interruptions, uptime, and delays to compare the reliability of a vendor against other similar products. Also, ask the potential partner what their platform’s integration with other tools within your company’s technology stack.