Board portals for meetings are the technology that can help streamline meeting management processes. Contrary to early software that granted access to board books modern portals have more features. You should have the list of questions that you can ask during demonstrations.
What are the main characteristics of a board portal?
Board portals let you create and distribute agendas using the necessary documents. Portals make it easy to track voting, resolutions, and action items.
During the meeting, the board can comment and collaborate on documents in real-time, across any device and platform. Portals that focus on security may offer eSignatures to speed up document signatures, and prevent sensitive data from getting into the hands of incorrect individuals.
The portal will automatically generate minutes of meetings, eliminating requirement for secretaries to take notes during meetings. This lets your board concentrate on strategic issues and less time dealing with administrative tasks.
Whether you’re considering adopting a new board portal or upgrading your existing one, you should inquire about how easy it is to use. Board members don’t have the time to spend acquiring about a new program and should look for features that will ensure adoption such as how-to videos, FAQs, on-going remote training sessions and a single point of contact for technical support. Also, think about the way that your vendor’s pricing works with your organization’s budget.